Current Ecology Action Job Opportunities

Ecology Action's Research Mini-Farm

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  • Executive Assistant and
    Education Coordinator
  • Biointensive
    Farmers

Help Wanted: Education Coordinator/Executive Assistant to the Director

Location:
Willts, CA

Start Date:
2021


Program Description:

Ecology Action is a 501 (c) (3) non-profit organization focused on sustainable agriculture research and education. We are seeking to interview candidates for the staff position of Executive Assistant to the Director/ Education Coordinator at the Ecology Action Worldwide Headquarters near the town of Willits, California. One opening to be filled

Qualifications:

Excellent organizational and writing skills, spelling and grammar, a high level of computer proficiency utilizing a Mac computer(Microsoft Office, Dropbox, Google Suite), ability to access email and use the internet efficiently.

Self-directed and innovative, able to work well with others, comfortable coordinating across projects, a good multi-tasker with attention to detail, able to quickly learn on-the-job skills. 

Must have reliable daily transportation to and from work, and be willing to commute to the site for work. We are located about 20-30 minutes out of Willits, CA on a well-maintained road (partially paved).

We are hoping to find someone with a sharp attention to detail and an enthusiasm for working with people and comfortable working with the public.

Flexibility, patience, a sense of humor, respect and understanding for others are all highly desirable. 

Familiarity with sustainable farming is desirable, but not necessary. We are working to create a world in which farmers can be a part of creating a sustainable, abundant future. The most important qualification for any Ecology Action job applicant is to love what we're doing and want to be part of making these things happen.

Responsibilities:

This is a two-part position (Executive Assistant AND Education Coordinator), with the following duties according to each title:

Executive Assistant to the Director

Administrative:
Communicate with national and international training centers on Directors behalf
Manage electronic files (Dropbox) and office paper files/documents
Maintain Office and Google calendars
Manage the Executive Directors electronic and hardcopy emails
Coordinate translations of EA publications
Ongoing special projects (local and international)
Review monthly progress reports from partner organizations
Update annual Guidestar profile
Order garden supplies
Troubleshoot office computer/printer issues
Assist Office Manager with online EA publication sales (as needed)

Human Resources Coordination:
Act as Hiring Manager: review applications, perform interviews (as needed), reference checks, acceptance letters, orientation, bio collection
Maintain new hire paperwork (W-4, I-9, drug and alcohol policy)
Review, update and maintain staff benefits package on an annual basis
Create and maintain master HR forms (timesheets, mileage reimbursement etc)
Maintain HR personnel documents (contact list, organizational chart, personnel docs)
Write job descriptions
Schedule annual staff reviews
Maintain, update and implement Admin manuals (fire, safety-security, Covid-19 protocols)
Establish an Injury and Illness Prevention Manual
Perform onsite safety and security checks (fire alarms, fire extinguishers)
Maintain monthly inventory of safety supplies (first aid kits, Covid-19 supplies, water filters)
Perform periodic identification of workplace hazards checks
Keep federal & state labor laws posters updated and review new CA laws pertaining to employee rights
Read all OSHA requirements and any other supporting documents, create log sheets and incident reports when an onsite injury occurs

Education Coordinator:

8-month Online Internship Program:
Coordinate yearly online intern selection and acceptance process. Assist with the distribution of educational materials and information to interns and international partners. Assist with weekly online Zoom class setup.
Workshops:
3-day onsite and/or online workshops: Assist with some aspects of the March and November workshops including poster distribution, setup of workshop facilities, workshop participant check-in and/or online Zoom workshop setup.
Certified Teacher onsite and/or online workshops:  Review certified teacher applications, acceptance letters, maintain/update workshop schedule, coordinate hotel reservations and other travel arrangements, and/or online Zoom workshop setup.
Events and Outreach:
Coordinate the annual EA booth setup at the Heirloom expo (2022)
Assist with tracking registration of farm tours and other educational courses for The Jeavons Center and Victory Gardens for Peace
Maintain annual event flyer and poster for workshops, tours and other special events

Salary and Schedule:

 The position is a long-term, full-time staff position (40 hours per week), hourly rate starting at $22. Work schedule is Monday-Friday 8:30am-5pm with a 30 minute lunch break.

Benefits:

Vacations: Full-time staff receive 160 hours of vacation time annually from January 1 through December 31.  Vacation is accrued per hours worked and is available upon approval by the Executive Director.  We encourage farmers to take a week in July or August and the rest being used between October and December 31.  Whatever vacation time that is not used by December 31 will be paid out to the staff person on the last pay period of the year and does not roll over to the following year (vacation hours are pro-rated if Full-time hours aren't worked).  Half-time staff working 20 hours per week receive 80 hours vacation annually (vacation hours are pro-rated if Half-time hours aren't worked).  Staff are requested to submit tentative annual vacation plans by January 15th of each year to be checked and coordinated with other requests so approval can be given as early in the year as possible.  It is optimal that only one farmer/teacher/trainer be on vacation at a time.  Vacation time needs prior approval, please submit requests a minimum of two weeks prior. In some instances the Director may approve pro-rated benefits for farmers working less than 20-hours/pay period.

Holidays: The following 9, 8-hour, days are paid holidays: New Year’s Day and Day-1 day, Memorial-1 day, Independence-1 day, Labor-1 day, Thanksgiving- 2 days, and Christmas-2 days, New Year’s Eve-1 day. Part-time staff (20 hours or more per week) will receive these on a pro-rated basis. Part-time employees working a minimum of 20 hours a week are entitled to 9, 4-hour days of paid holidays, and can choose which ones they will take from those listed above. If an employee would normally not be working on a day one of the holidays they choose falls on, they could take the day off closest to that and be paid for it.

Sick Leave: Staff receive 10 days paid sick leave after the first three months of employment, the first 3 days of sick leave are available upon hire. Up to 30 days of sick leave may be accumulated, but is relinquished without reimbursement upon the person leaving employment. Exceptions may be made by the Executive Director.

Director Approved Paid Leave for Special Circumstances: Full-time staff receive up to 10 days of Director Approves Paid Leave annually for Special Circumstances per year after the first three months of full-time employment and is not accumulated over time. This benefit is pro-rated for staff that regularly work 20 hours a week or more. Exceptions may be made by the Executive Director.

Pregnancy Disability Leave (PDL) As prescribed by California law, full and part time staff who has a disability related to her pregnancy or the birth of her child can receive up to four months of unpaid disability leave (per pregnancy) while that disability continues. PDL does not need to be taken all at once. Rather, it can be dispersed over the course of the pregnancy and childbirth. There is no minimum length of service requirement to qualify for pregnancy disability leave. If possible, an employee must provide their employer with at least 30 days advance notice of the date for which the pregnancy disability leave, or accommodation, is sought and the estimated duration of the leave or accommodation. If 30 days advance notice is not possible due to a change in circumstances or a medical emergency, notice must be given as soon as practical.

Maternity Leave/Parental Leave will provide up to 12 weeks of unpaid parental leave to employees following the birth of an employee’s child or the placement of a child with an employee in connection with adoption or foster care. The purpose of parental leave is to enable the employee to care for and bond with a newborn or a newly adopted or newly placed child.

Overtime: During the authorized overtime period, overtime is paid for over 8 hours a day and/or over 40 hours a week. Any request for overtime hours must be pre-approved by the Executive Director. For Farmers, 8 hours of paid over time per week between the dates of April 15th through October 14th, each year, may be worked. No pre-approval is needed during this time unless it exceeds 8 hours in a week.

Medical Benefit: A medical benefit of $200 per month is given to each full-time staff person to be used toward medical insurance and/or other medical or health expenses. This benefit is pro-rated for staff working regularly 20 hours a week or more. Full-time staff receive coverage for their spouse and dependent children through 20 years old.

Dental/Vision Benefit: Ecology Action Headquarters insures itself for dental/vision benefits for staff and second- and third-year apprentices. It is now up to $600 reimbursement annually. A pro-rated amount is available to staff working regularly 20 hours a week or more. Full-time staff receive coverage for their spouse and dependent children through 20 years old. A letter will be issued to each eligible person at the beginning of each calendar year, stating the amount available for reimbursement for that year. Note: If a staff person works more than 40 hours in a given week, additional Medical and Dental/Vision benefits do not accrue for these overtime hours.

Working Persons Compensation Insurance and Other Insurance Coverage: Staff are covered through Working Persons Compensation Insurance. Apprentices/Interns/Special Interns/Volunteers, once listed, are covered through CIMA’s Volunteer Insurance.

Mileage Reimbursement Policy: Any approved travel over 50 miles will reimbursed at the official IRS rate. Travel under 50 miles is not reimbursable unless approved by the Executive Director. A Mileage Form must be filled out for reimbursement.

Travel Time: California Minimum wage laws require an employer to count employee travel time as hours worked whenever it requires employees to travel, no matter when the travel occurs. This includes any time employees are required to travel out of town, whether on a one-day or overnight trip… An employer is not required to pay employees for any personal time taken while traveling, such as sleep time, meals, or sightseeing. If an employee’s travel time to a transportation center (airport, bus station, train station, etc.) is about the same as the travel time to the employee’s usual workplace, the employer may begin counting the employee’s travel time as hours worked once he or she arrives at the transportation center. CA DI SE 46.3. Employers must also count as hours worked time spent by employees traveling from a central reporting location to their actual work location. CA DI SE 46.2 Employers are permitted to pay employees a lower wage rate for waiting or standby time than they do for time when employees are performing actual job duties. The employer must notify employees they will be paid the lower wage rate before the travel begins. CA DI SE 46.3.2.

Additional information:

Covid 19 considerationsDepending on circumstances and the resources available to the general public at the time, we may require new staff members to be tested for COVID-19 before beginning work. All work onsite will be conducted according to approved social distancing methods until the “all clear” is given.

Timeline and Application Procedure:

Please send an application letter and your resume including 3 professional references and 3 personal references to Ecology Action to contact[at]growbiointensive.org.

Applications will be accepted until the positions are filled. Thank you for your interest in dynamic, high yielding, resource-conserving biologically-intensive soil-and-food growing!

—The Ecology Action Team

______________________

Ecology Action has spent almost 50 years developing and teaching the GROW BIOINTENSIVE® Sustainable Mini-Farming Method. This low-tech (but sophisticated) farming method helps small farmers maximize agricultural yields, build soil fertility, and minimize water, energy, and off-farm nutrient inputs. Our work has demonstrated results in communities in the U.S. and worldwide, helping people grow plentiful and nutritious food without depleting precious natural resources. This modern, dynamic method is based on universal scientific principles, combined with millennia-old farming practices. It is successfully being used in 152 countries, in virtually all climates and soils where food is grown. Our mini-farm program serves as one of the oldest sustainable agriculture research projects in the world. You can read more about our work at https://www.pri.org/stories/2016-08-24/small-farmers-around-world-learn-how-they-can-grow-far-more-food

 

 

 

Help Wanted: Biointensive Farmers

Location:
Willts, CA

Start Date:

August 1, 2021


Program Description:

Ecology Action is a non-profit organization focused on sustainable agriculture research and education. We’re seeking to interview stable people eager to make a long-term commitment (at least 5 years) to work as long-term, full-time, year-round Biointensive Farmers at our long-term biointensive research and demonstration mini-farm in Willits, CA.

Duties & Responsibilities:

Although the site is currently under a shelter-in-place order due to the COVID-19 prevention measures, when things return to normal, farmers will work closely with Ecology Action Mini-Farm managers, apprentices, interns, members of the public participating in farm tours and workshops, and Ecology Action staff members. Garden tasks and responsibilities include garden planning, bed preparation, planting, composting, weeding, watering, harvesting, data collection and record keeping. Additional tasks include teaching and outreach (you will receive training in biologically-intensive farming and teaching methods to prepare you for these activities). Under normal operating conditions, activities include:

Garden: daily gardening tasks, including seasonal work in the up to 11,000 sq. ft. raised-bed active growing area.
Teaching (under the guidance of the Mini-Farm Manager): preparing and teaching GROW BIOINTENSIVE® topical and crop classes for students and the public, and assisting with the training of interns and apprentices at the site.
Outreach: Assisting with garden tours, and workshops, both open to the public (up to 2 per year).
Research: data collection (crop yield and soil amendment data), plus assisting with farm data management.

Optimal Qualifications:

NOTE: It is very important that applicants understand this job takes place at research farm devoted solely to researching, practicing and teaching the GROW BIOINTENSIVE® Closed-Loop Sustainable Mini-farming Method (GB) to the exclusion of all other farming practices. While we appreciate curiosity and enthusiastic exploration, this is not a WWOOF position, or an opportunity to conduct experiments with other sustainable agriculture methods. Our farmers will be expected to focus entirely on the GB method while working onsite.
Applicants must be self-motivated and enthused to be a part of the team and its work, and to realize that our entire purpose at the site — developing GB protocols, skills and understanding, and documenting and disseminating them —affects and assists people directly and/or indirectly in 152 countries on 5 continents in virtually all climates and soils where food is grown to help end hunger and poverty. Travel to other countries for this purpose is generally beyond the purview of our program.

Attitude: “If you want to predict the Future, create it!
And, “How can we do it."

Education & Experience: You have a background in farming, are interested in closed-loop, sustainable, regenerative, "beyond organic" agriculture, and are skilled at working the land. At least 8-10 years of organic agricultural experience, based on a degree in sustainable agriculture or related field, or from life experience is desirable. Able to work within a farming structure that contains demonstration, teaching and research aspects, and periodically involves working with the public. Willing to learn and work exclusively with the GB method for the duration of your employment here.
Good interpersonal skills: We're looking for self-motivated, solutions-oriented, co-creative team players. The ability to interact with the public, and with our annual group of diverse international interns (when onsite programs are active). Flexibility, patience, a sense of humor, and respect and understanding for others, especially people from other cultures and countries. Cross-cultural experience a plus.
Strong communication skills: Fluency in English is required. Ability to clearly convey information about demonstration, teaching and research garden activities to individuals or groups when needed is important. A second language, particularly Spanish or French, is desirable.
Excellent organization and planning skills: Orderly, with meticulous attention to detail, good at keeping track of data and not afraid to take on special projects and build your skill-set. Ability to work with Microsoft Office applications—especially Excel; comfortable using Mac OS. Knowledge of data management systems a plus.
Interested in and excited about the work we do: The ideal candidate has a desire to work in our sustainable farming community; to become an important part of our research and training programs and projects; and to participate in continued training in biologically-intensive farming. To ensure continuity of our research, we are looking for long-term farmers: a minimum 5-year commitment is requested. (This is not a position for a person still working on deciding which organic farming method to do. For more information about what we do click here…..Insert link)
Our goal is to train farmer-teachers, and help individuals empower themselves to grow all of their own food sustainably using GB. We work with individuals from around the world including on Zoom to help them grow better diets using fewer resources while building soil. If you have skills and interests that you think will fit well with this program, we encourage you to apply!

Salary and Benefits:

Salary: The Biointensive Farmer is a long-term, full-time staff position (40 hours per week), with up to 8 hours of simple overtime pay possible during the 6-month main growing season (~April 15-October 14), with an hourly rate $15 per hour.

Vacations: Full-time staff receive 160 hours of vacation time annually from January 1 through December 31.  Vacation is accrued per hours worked and is available upon approval by the Executive Director.  We encourage farmers to take a week in July or August and the rest being used between October and December 31.  Whatever vacation time that is not used by December 31 will be paid out to the staff person on the last pay period of the year and does not roll over to the following year (vacation hours are pro-rated if Full-time hours aren't worked).  Half-time staff working 20 hours per week receive 80 hours vacation annually (vacation hours are pro-rated if Half-time hours aren't worked).  Staff are requested to submit tentative annual vacation plans by January 15th of each year to be checked and coordinated with other requests so approval can be given as early in the year as possible.  It is optimal that only one farmer/teacher/trainer be on vacation at a time.  Vacation time needs prior approval, please submit requests a minimum of two weeks prior. In some instances the Director may approve pro-rated benefits for farmers working less than 20-hours/pay period.

Holidays: The following 9, 8-hour, days are paid holidays: New Year’s Day and Day-1 day, Memorial-1 day, Independence-1 day, Labor-1 day, Thanksgiving- 2 days, and Christmas-2 days, New Year’s Eve-1 day. Part-time staff (20 hours or more per week) will receive these on a pro-rated basis. Part-time employees working a minimum of 20 hours a week are entitled to 9, 4-hour days of paid holidays, and can choose which ones they will take from those listed above. If an employee would normally not be working on a day one of the holidays they choose falls on, they could take the day off closest to that and be paid for it.

Sick Leave: Staff receive 10 days paid sick leave after the first three months of employment, the first 3 days of sick leave are available upon hire. Up to 30 days of sick leave may be accumulated, but is relinquished without reimbursement upon the person leaving employment. Exceptions may be made by the Executive Director.

Director Approved Paid Leave for Special Circumstances: Full-time staff receive up to 10 days of Director Approves Paid Leave annually for Special Circumstances per year after the first three months of full-time employment and is not accumulated over time. This benefit is pro-rated for staff that regularly work 20 hours a week or more. Exceptions may be made by the Executive Director.

Pregnancy Disability Leave (PDL) As prescribed by California law, full and part time staff who has a disability related to her pregnancy or the birth of her child can receive up to four months of unpaid disability leave (per pregnancy) while that disability continues. PDL does not need to be taken all at once. Rather, it can be dispersed over the course of the pregnancy and childbirth. There is no minimum length of service requirement to qualify for pregnancy disability leave. If possible, an employee must provide their employer with at least 30 days advance notice of the date for which the pregnancy disability leave, or accommodation, is sought and the estimated duration of the leave or accommodation. If 30 days advance notice is not possible due to a change in circumstances or a medical emergency, notice must be given as soon as practical.

Maternity Leave/Parental Leave will provide up to 12 weeks of unpaid parental leave to employees following the birth of an employee’s child or the placement of a child with an employee in connection with adoption or foster care. The purpose of parental leave is to enable the employee to care for and bond with a newborn or a newly adopted or newly placed child.

Overtime: During the authorized overtime period, overtime is paid for over 8 hours a day and/or over 40 hours a week. Any request for overtime hours must be pre-approved by the Executive Director. For Farmers, 8 hours of paid over time per week between the dates of April 15th through October 14th, each year, may be worked. No pre-approval is needed during this time unless it exceeds 8 hours in a week.

Medical Benefit: A medical benefit of $200 per month is given to each full-time staff person to be used toward medical insurance and/or other medical or health expenses. This benefit is pro-rated for staff working regularly 20 hours a week or more. Full-time staff receive coverage for their spouse and dependent children through 20 years old.

Dental/Vision Benefit: Ecology Action Headquarters insures itself for dental/vision benefits for staff and second- and third-year apprentices. It is now up to $600 reimbursement annually. A pro-rated amount is available to staff working regularly 20 hours a week or more. Full-time staff receive coverage for their spouse and dependent children through 20 years old. A letter will be issued to each eligible person at the beginning of each calendar year, stating the amount available for reimbursement for that year. Note: If a staff person works more than 40 hours in a given week, additional Medical and Dental/Vision benefits do not accrue for these overtime hours.

Working Persons Compensation Insurance and Other Insurance Coverage: Staff are covered through Working Persons Compensation Insurance. Apprentices/Interns/Special Interns/Volunteers, once listed, are covered through CIMA’s Volunteer Insurance.

Mileage Reimbursement Policy: Any approved travel over 50 miles will reimbursed at the official IRS rate. Travel under 50 miles is not reimbursable unless approved by the Executive Director. A Mileage Form must be filled out for reimbursement.

Travel Time: California Minimum wage laws require an employer to count employee travel time as hours worked whenever it requires employees to travel, no matter when the travel occurs. This includes any time employees are required to travel out of town, whether on a one-day or overnight trip… An employer is not required to pay employees for any personal time taken while traveling, such as sleep time, meals, or sightseeing. If an employee’s travel time to a transportation center (airport, bus station, train station, etc.) is about the same as the travel time to the employee’s usual workplace, the employer may begin counting the employee’s travel time as hours worked once he or she arrives at the transportation center. CA DI SE 46.3. Employers must also count as hours worked time spent by employees traveling from a central reporting location to their actual work location. CA DI SE 46.2 Employers are permitted to pay employees a lower wage rate for waiting or standby time than they do for time when employees are performing actual job duties. The employer must notify employees they will be paid the lower wage rate before the travel begins. CA DI SE 46.3.2.

Additional information:

Covid 19 considerationsDepending on circumstances and the resources available to the general public at the time, we may require new staff members to be tested for COVID-19 before beginning work. All work onsite will be conducted according to approved social distancing methods until the “all clear” is given.

Location, commute, substance policy, onsite activities: The property is about 20 minutes outside of town by car, and it is not a safe or easy road to walk or bike, so you must have a reliable means of transportation. Smoking, drugs, cannabis and alcohol intoxication are not permitted on site. No animal husbandry, hunting, or fishing takes place at this site, and all food is vegetarian (no meat of any kind allowed onsite), but eggs, cheese, milk, and butter are used in moderation, according to individual preference.

As this is a research and demonstration site specifically focused on the GROW BIOINTENSIVE® method, no other farming methods may be practiced on site by staff farmers.

Ecology Action has spent almost 50 years developing and teaching the GROW BIOINTENSIVE® Sustainable Mini-Farming Method. This low-tech (but sophisticated) farming method helps small farmers maximize agricultural yields, build soil fertility, and minimize water, energy, and off-farm nutrient inputs. Our work has demonstrated results in communities in the U.S. and worldwide, helping people grow plentiful and nutritious food without depleting precious natural resources. This modern, dynamic method is based on universal scientific principles, combined with millennia-old farming practices. It is successfully being used in 152 countries, in virtually all climates and soils where food is grown. Our mini-farm program serves as one of the oldest sustainable agriculture research projects in the world. For background on the work we do and the philosophical basis for this job (please read both completely to ensure a good fit), see:

• World of Hope at: johnjeavons.org/world-of-hope/
• All Ecology Action Farmers are considered to be enrolled in our 3-Year Apprenticeship Program during their first years. Read more about the program here.

Timeline and Application Procedure:
Please send an application letter and your resume including 3 professional references and 3 personal references to Ecology Action via email (contact[at]growbiointensive.org) or 5798 Ridgewood Road, Willits, CA 95454
Applications will be accepted until the positions are filled. Thank you for your interest in dynamic, high yielding, resource-conserving biologically-intensive soil-and-food growing!

The Ecology Action Team